ABN 77 380 803 219
Down to Earth (Vic) Co-Operative Society Ltd
ConFest Market 2023
‘Woorooma’
7599 Pretty Pine Road, Moulamein, NSW
The Down
To Earth
Cooperative Market Committee
invites your
application as
a Vendor
at
Easter ConFest, Thursday 6 April -
Tuesday 11 April 2023
Food
Vendors Terms & Conditions
Please read carefully,
and if
you can comply with these Terms
& Conditions,
we
welcome you to complete the online
2023 ConFest Market Food Vendor Application Form linked.
1.
Food Product & Service
1.1.
Only
vegetarian and vegan product is permitted in the ConFest Market
1.2.
All
foods containing
nuts, soy
products, gluten
or any other allergens
must be
clearly marked on menu boards.
1.3.
Down To Earth has
a strict
No Disposables policy. No
disposable
crockery/cutlery,
packaging,
containers
or utensils are to be used in the serving of food or drink from market
stalls. Tins, paper serviettes and bags, drinks and juices from plastic, styrene
or paper containers are not permitted, nor is plastic cutlery.
Re-useable tough
plastic glasses may be used
for cold
beverages.
1.4.
Food vendors
must have their own mark
on their
cups and
crockery.
We suggest offering a coin refund on the return of cups and crockery.
2.
Insurance
2.1.
All ConFest Market vendors must have Public & Product Liability Insurance of $20
Million as well as any other Insurance
consider appropriate to cover Acts
of God, to
ensure Down
To Earth and its Officers are fully indemnified against any loss incurred by
you while you are on the ConFest Site.
2.2.
ConFest Market vendors must upload
a Certificate of Currency covering the ConFest period with
their online Application Form.
3.
FSS
Certificates
The NSW Food Authority require all vendors that handle food for sale to have at
all times of trade, an onsite attendant who holds a ‘NSW Food Safety Supervisors
Certificate’ obtained through a relevant Registered Training Organisation.
FSS certificates expire 5 years from the date of issue. For more information
please go to;
https://www.foodauthority.nsw.gov.au/
3.1.
Food vendors must upload with their
application form, a current NSW Food Safety Supervisors Certificate
for each person who will be acting in a supervisory capacity on their
stall at any given time.
3.2.
Food
vendors must have a FSS certificate holder working in their stall at all times
of trade during.
4.
Council Registration
4.1.
ConFest Market falls under the jurisdiction of the Edward River Council, who require
ConFest Food vendors to complete the Council food registration form and
submit it with the ConFest Market Food Vendor Application Form. The
ConFest Market Committee will then lodge the Council food registration form on
vendors behalf. You can download the form here;
5.
Power
The ConFest Market Committee is committed to a 5 year transition to low noise
and low emissions power technology in the Market.
We therefore ask vendors to bear this in mind in the generators they
consider going forward.
5.1.
Food vendors who require power must
provide their own noise reduced generators.
5.2.
Generators must be noise insulated
as much as possible.
5.3.
Generators must be turned off when
not trading.
5.4.
Naked flames are only permitted in
food vendor cookers while trading, designated cooking circles and in the fire
twirling circle. Vendors are not
permitted to otherwise use personal cookers, nor use candles or tea lights etc.
5.5.
All
gas and
fuel storage
must be
safe and
supplied by
stallholder.
6.
Sullage
6.1.
Water will be provided to each food stall by tap, food vendors will
need to have own hose to connect into the water system.
6.2.
Sullage is for liquid only, no food scraps are to go down the
pipes. Instead all food scraps, peels etc must go down the designated compost
pit.
7.
Health &
Safety
7.1.
All measures
must be taken to comply with the requirements of SafeWork NSW to protect the
health, safety and welfare of workers and visitors at the event. refer;
https://www.safework.nsw.gov.au/ .
7.2.
All vendors
must comply with NSW Food (general) Regulations, see;
https://www.foodauthority.nsw.gov.au/
7.3.
Kitchens must be built and operated according to NSW Food Authority
Guidelines For Food Businesses at Temporary Events.
All other guidelines in this document must also be adhered to.
Download a copy of the guidelines here; http://www.foodauthority.nsw.gov.au/_Documents/industry_pdf/temp_events_guideline.pdf
7.4.
The
Edward River Council Food
Safety Officers are
the total authority on Food
Safety. A ConFest Market Committee
member will accompany the Council Officers on their inspections, and will hasten
the removal of any food vendor found in breach of Food Safety regulations.
7.5.
The ConFest Market operates in total compliance to the Down To
Earth Cooperative Fire
Safety Team,
and vendors must follow any direction given
by them on fire and
general
safety.
Failure to do so will result in being evicted from the ConFest.
7.6.
Food vendors
must have
at hand
a prescribed
fire blanket, cooking specific fire extinguisher(s),
and other kitchen hazard prevention safety equipment.
8.
Site Access
8.1.
In addition to the market stall fee detailed in the ConFest Market Food
Vendor Application form linked, vendors are required to purchase ConFest general
admission tickets for all workers and accompanying persons they are bring on
site. General ticketing terms and conditions apply.
Bump-In
8.2.
ConFest Market vendors are expected to
be open for trade by midday on Wednesday 5 April when gates open to the general
public.
8.3.
Food vendors are permitted to bump-in
onsite 2-days ahead of gates opening to public. Therefore food vendors will have
ConFest Front Gate clearance from midday Monday 3 April, strictly between 9am
and 5pm.
8.4.
Vendors will need to be onsite by no
later than dusk on Tuesday 4 April.
Bump-Out
8.5.
Vendors will not be able to
disassemble marquees or other stall structures until am on Tuesday 11 April
8.6.
The earliest vendor vehicles can leave
the site upon pack-down is at 9am on Tuesday 11 April, and all market vendors
must be off site by no later than dusk on this day.
8.7.
Food vendors are only permitted
pass-outs to replenish supplies in cars that have been provided a Vehicle Pass,
and which are displayed on dashboards. Vehicle Passes are applied for in the
online ConFest Market Application form.
Deliveries & Hire Transport
8.8.
Email notification must be provided at least 1-day
in advance of any marquee hire delivery or other transport hire company vehicles
requiring access to the site for vendors’ set-up and/or pack down of a stall.
Email
market@dte.org.au
8.9.
Market vendor stall space
is pre-allocated within our market plan layout.
Accordingly, stalls will have
a measured out and sign posted location prior to vendors arriving.
Vendors will not be permitted to change their location in the market
plan. As sharing generators,
refrigerators and other resources is encouraged, upon final selection of
vendors, we will call for requests from vendors who wish to be allocated next to
a specific vendor(s).
9.1.
The ConFest
Market has a strict ‘Leave No Trace’ policy.
Food vendors are responsible for the removal of all their rubbish from
the ConFest site. A skip hire
option is available in the online ConFest Market Food Vendor Application form.
10.
Stall Fees
Stall fees are all
inclusive of a minimum 6 days trading, as per bump-in and bump-out times
specified in the ConFest Market Terms & Conditions.
The following prices are stall fees only.
Vendors are required to purchase ConFest general admission tickets for all
workers and accompanying persons they
are bring on site. Stall fees will be invoiced to successful
applicants, with details of ticket purchase to follow.
Commercial Food: $1,000 for initial 6 metre stall frontage… plus
$500 for each extra 3 metre frontage.
Not-For-Profits: $300 for initial 6
metre stall frontage… plus
$150 for each extra 3 metre frontage.
Rubbish Skip
Hire: $300 for a 3 cubic
metre skip.
Prices include GST
11.
Application
11.1.
Application to
be a food vendor at the ConFest Market is strictly via the online ConFest Market
Food Vendor Application form at market.dte.org.au.
No other form of application will be accepted.
11.2.
The online
ConFest Market Food Vendor Application form must be completed fully to be
considered.
11.3.
Any food vendors who fail to abide by these Terms & Conditions,
will be evicted from ConFest immediately,
and applications for stalls at future ConFest gatherings will not be
considered.
11.4.
Applications
close 5pm Friday 25 November.
All applicants will be advised of the result of their application by
Monday 18 December 2022
12.
Selection Criteria
There will be a maximum of 15 vegetarian and vegan food stalls at the
ConFest Market.
ConFest Market Food Vendors are
selected by the ConFest Market Committee members.
Selection is made on various criteria including but not limited to; full
completion of this online ConFest Market Food Vendor Application form,
compliance with the ConFest Market Terms & Conditions (available for download at
market/dte.org.au), the mix and
variety of food stalls, past participation and performance at ConFest Market,
and an alignment with the spirit of ConFest.
13.
Complaints
Handling
13.1
Vendors that have any issues or feel they have been treated unfairly can write to
13.2 Any general
queries regarding these Terms & Conditions or the Food Vendor Application Form
can be directed to Corinne at market@dte.org.au or
phone 0417 112 142.